Privacy Policy

Effective date: May 11, 2026
Last updated: May 11, 2026

1. Introduction

This Privacy Policy ("Privacy Policy") applies to Amane Bot ("Amane" or "the Bot"), which is operated by Anemone Bot (hereafter referred to as "we," "us," or "our"). This Privacy Policy explains how we handle your information. Your use of the Bot is also governed by our Terms of Service.

2. Information We Collect

The Bot may temporarily access and process:

• Discord user IDs and usernames or handles.
• Discord message and forum content, including thread titles, links, attachments, embed URLs, and reaction counts.
• Associated metadata and identifiers, such as message, channel, server, thread, role, and timestamp information.
• Public metadata for linked media, such as a video title, creator, upload date, duration, and view count.

Discord message and forum content is processed in memory only when a server administrator requests an analysis or export. Generated results are sent back through Discord and are not stored by the Bot. Operational DM message text and recipient lists are also not stored.

We do not intentionally collect geolocation, contacts, camera data, photo-gallery data, or payment information.

3. How We Use Information

We use collected information only as needed to analyze Discord channel and forum activity, generate requested reports and exports, operate access-control functions, provide requested responses, operate the Bot, prevent misuse, and comply with legal obligations. Where the GDPR applies, processing is based on providing the requested service, our legitimate interest in operating the Bot, or consent where required.

4. Storage and Tracking

The Bot stores only operational configuration needed to restore its behavior after a restart, such as configured server, channel, message, and role IDs, agreement text, button settings, and analysis thresholds. It does not store message or forum content, generated reports, operational DM text or recipient lists, or per-user agreement history. Access after an agreement is represented only by the Discord role assigned to the member. Operational logs do not intentionally contain message content and are rotated for no more than 30 days. We do not use newsletters, digital analytics, advertisements, retargeting, third-party analytics or social login, or cross-site tracking technologies.

5. Disclosure of Information

Information may be processed through Discord and service providers necessary to operate the Bot. Public media links may also be used to obtain metadata from the service hosting the linked content. We may disclose information when required by law or necessary to protect users, the Bot, or others. We do not sell personal information or share it for targeted or cross-context behavioral advertising. Where applicable, we take reasonable steps to ensure appropriate data protection.

6. Retention and Security

Inactive operational configurations are deleted within 30 days. Active configuration is retained only while needed to provide the configured Bot feature and can be removed by a server administrator. The Bot does not retain per-user agreement records or Discord channel and forum activity records. We use reasonable safeguards to protect information, but no electronic system is completely secure.

7. Your Privacy Rights

Depending on your location, you may request access, correction, deletion, restriction, portability, or objection to the processing of your personal information. You may also withdraw consent where processing relies on consent. California residents may additionally request information about our collection and disclosure practices and may exercise applicable rights without discrimination. Because we do not sell or share personal information for advertising, no sale or advertising-sharing opt-out is required. To submit a request, email anemone.support@proton.me or contact us through the support channel in the Discord server and request a private response. We may need to verify your identity.

8. Children

The Bot is not offered to children under 13, and we do not knowingly collect their personal information. If we learn that such information has been collected, we will take reasonable steps to delete it.

9. Changes

We may update this Privacy Policy from time to time. Material changes will be announced through the Discord support channel or where this policy is published.

10. Contact

For privacy questions, complaints, or requests, email anemone.support@proton.me or contact us through our Discord server.